Procurement of furniture for a school, kindergarten or medical institution almost always goes through the Prozorro public procurement system. The price, quality and whether the institution receives exactly the furniture it needs all depend on how well the specification is prepared and the procedure chosen.
The procedure depends on the amount
The type of procurement is determined by the expected value of the furniture. Approximate thresholds (goods and services, martial law period):
- up to UAH 50,000 — a direct contract without the electronic system; a report is not mandatory;
- up to UAH 100,000 — a direct contract without open tenders, but with a contract report in the system;
- from UAH 100,000 — open tenders (with specifics) or procurement via the Prozorro Market electronic catalogue are mandatory.
Thresholds depend on the customer status and are revised periodically — verify the current limits against applicable legislation before starting.
Electronic catalogue or open tenders
Prozorro Market is convenient for standard items (typical desks, chairs, tables): procurement is faster. Open tenders suit large or non-standard batches and turnkey equipping.
Step-by-step open tender procedure
- Planning — the procurement is added to the annual plan.
- Preparing documentation and the specification — the most important stage.
- Announcement and the bid submission deadline.
- Clarification and bid submission period.
- Electronic auction — participants lower the price.
- Review and selection of the winner.
- Contract conclusion.
- Delivery and acceptance.
How to draft a furniture specification
- purpose and quantity per item;
- size (height) groups and dimensions (mandatory for school and children furniture);
- materials and construction;
- compliance with standards (DSTU, sanitary requirements) with supporting documents;
- warranty and documents;
- delivery, carry-in and assembly conditions.
How working with Prioritti simplifies this
Prioritti has completed more than 200 tender deliveries for educational institutions via Prozorro and works with furniture from any manufacturer. We help to correctly draft the specification for your needs and size groups, select items within budget and provide documents and warranty for acceptance.
FAQ
Can you buy furniture for a school without Prozorro?
Yes, if the amount is small — up to the direct-contract threshold. For equipping a classroom or group the amount usually exceeds the threshold, so open tenders or the electronic catalogue are required.
Which is faster — open tenders or the electronic catalogue?
Usually the electronic catalogue (Prozorro Market), suitable for standard items. Open tenders suit large or non-standard batches.
How to avoid low-quality furniture from a tender?
Include size groups, materials, compliance with standards, warranty and supporting documents in the specification.
Can you name a specific manufacturer?
Tying procurement to a single brand is risky. It is better to describe technical characteristics and add "or equivalent".
Planning a furniture procurement via Prozorro? We will help draft the specification and select items within budget — call (044) 290-72-72.
Read also
- How to draft a tender specification for furniture
- Warranty, certificates and documents for furniture
- Checklist for equipping a NUS classroom
Related products: Furniture for educational institutions.