A technical specification is the document that determines what the institution receives from a tender. A too general specification leads to the cheapest furniture "by description", a too narrow one — to complaints about discriminatory requirements and a failed procurement.
What a furniture specification should include
- List of items and quantity — per each item.
- Functional characteristics — purpose, type.
- Dimensions and size groups — mandatory for school and children furniture.
- Materials and construction — base, edge, finish, durability.
- Compliance with standards — DSTU/sanitary with documents.
- Safety — rounded edges, stability, non-toxic coatings.
- Warranty and documents.
- Delivery conditions — delivery, carry-in, assembly, deadlines.
How to describe characteristics without breaking the rules
The main rule of public procurement is not to narrow competition artificially:
- describe technical parameters, not a brand or article;
- when referring to a standard add "or equivalent";
- avoid tailoring requirements to a single manufacturer;
- each requirement must be justified by the institution need.
Typical mistakes
- Too general — you get the cheapest option.
- Too narrow — a risk of complaint and a failed tender.
- No size groups — the furniture does not suit children.
- Warranty and documents not specified.
- Unrealistic deadlines.
A useful approach
Draft the specification as a table: item → characteristics → quantity → standard/document. Before announcing, reread it "through the supplier eyes": can several manufacturers meet the requirements?
How Prioritti helps
With more than 200 tender deliveries and working with products of various manufacturers, Prioritti helps to correctly formulate item characteristics — so the specification is both competitive and ensures quality and compliance.
FAQ
Can you name a specific manufacturer in the specification?
Tying it to a brand is risky. Add "or equivalent" and describe technical requirements.
What must be included for school furniture?
The list and quantity, functions, dimensions and size groups, materials, compliance with standards, safety, warranty and documents, delivery conditions.
How to avoid complaints about discriminatory requirements?
Each requirement must be justified by the institution need. Check whether several manufacturers can meet the specification.
How to describe the specification conveniently?
As a table: item → characteristics → quantity → standard/document.
Preparing a tender specification for furniture? We will help formulate characteristics correctly and competitively — call (044) 290-72-72.
Read also
- Furniture procurement via Prozorro
- DSTU and sanitary standards for school furniture
- Warranty and documents for furniture
Related products: Furniture for educational institutions, Desks and sets.